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Research Services Officer
Institute of Health and Biomedical Innovation (IHBI)
Ongoing appointment
Reference Number: 28202
The Institute of Health and Biomedical Innovation seeks an experienced and energetic Research Services Officer to provide high level research administration support to Institute members. Your ability to use your initiative and judgement in a changing and flexible environment together with excellent communication skills will be a key part of this role.
Closes: 2 June 2008
Salary: $45 907 to $51 777 pa
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Benefits available at QUT include 17% employer superannuation contributions, a generous study assistance scheme, salary packaging, extensive development and training programs and access to a range of state-of-the-art facilities.
INFORMATION FOR APPLICANTS
Whilst the University welcomes applications from candidates outside the greater Brisbane area, candidates will be responsible for any travel and relocation expenses involved in interview/commencing appointment.
DUTY STATEMENT
Purpose of Position
The position is responsible for the delivery of high quality service to research support, events and seminars, and working parties. IHBI is committed to the provision of high standards of service in support of its research activities and staff are expected to maintain a culture of continuous improvement of service delivery.
Staff are encouraged to participate in collaborative relationships within the Institute and across the University and to develop and share good practice.
The Research Services Officer is a member of IHBI Research Services whose aim is to provide outstanding, proactive service to staff and students in the administration of research.
IHBI Research Services is responsible for the following portfolio of activities:
- grants administration
- publication collections
- IHBI research events and seminars
- venue use and hire
- working parties support
- higher degree research student support
- visitor services
- Domain Leader support
- membership and proximity card access
The applicant will work cooperatively with students, supervisors and professional staff in the faculties and in the Office of Research and Research Training to ensure that University regulations and rules are met and that issues are resolved in a timely and efficient manner.
Organisational Environment
IHBI is emerging as Australia’s premier interdisciplinary research organization. It is a 700-member research institute within the Queensland University of Technology and has its headquarters in a new $70-million research facility located in the Kelvin Grove Urban Village in Brisbane. IHBI has created a dynamic and entrepreneurial environment by combining the strengths of QUT’s Health, Science and Built Environment and Engineering Faculties. IHBI’s research portfolio and mission embraces basic science through to policy and healthcare applications, and product commercialisation. IHBI has ongoing links with local and interstate hospitals, medical researchers worldwide, clinical specialists and industry professionals. IHBI is a dynamic research facility which includes space for laboratories, offices and the incubation of start-up companies.
Areas of research include: Human Health and Wellbeing; Medical Device; Cells and Tissue; Tropical Crops and Biocommodities; Vision Improvement; and Injury Prevention and Rehabilitation.
IHBI’s vision is to create an open, collaborative environment fostering real biomedical and health innovation. By promoting interdisciplinary research IHBI will capture the unique opportunities that arise from teams working at the interfaces between traditional research fields. Commercialisation goals are to develop specific products and processes that are highly competitive in the international market place and make a significant contribution to human health.
Organisational Relationships
This position reports to the Senior Research Services Officer, and is a member of the Research Services team whose aim is to provide outstanding, proactive service to staff and students in the administration of research.
The Research Services Officer liaises with academic and professional staff in partner Faculties and Divisional staff concerning the management of grants and publications; IHBI research events and seminars; and higher degree research student support services.
Key accountabilities
This position carries the following accountabilities:
- Responsibility, through the Senior Research Services Officer, for delivery of high quality research support services to IHBI members using an effective range of delivery mechanisms including in person, email, telephone/fax, and web based information.
- Responsibility for updating and managing specific information including maintenance of web page content.
- Responsibility for research event coordination including IHBI facility bookings and hire process in accordance with existing policies and procedures.
- Responsibility for providing secretarial assistance to IHBI working parties with a mission relevant to research.
- System and organisational knowledge required:
- Sound knowledge of or ability to quickly acquire knowledge of, University rules and regulations pertaining to research administration.
- Expertise in, or ability to quickly acquire expertise in, University systems (including the Student Information Systems, Research Master, QUT Corporate Reporting); and Web development tools such as DreamWeaver or Contribute. Expertise in the Microsoft Office suite.
- Knowledge of Workplace Health and Safety issues and the ability to quickly acquire skills associated with student environments, including awareness of equity and diversity principles.
Major duties include:
- Providing administrative support for research grants to researchers (internal and nationally competitive grants). This may include progress reports and assisting with identifying and promoting grant opportunities.
- Data entry of records of research performance (eg. publications, grants).
- Assisting with promoting the Institute’s research programs, its research, and research study opportunities as designated by the Executive Director and in accordance with the annual marketing and communications plan.
- Liaison with relevant faculty and divisional staff for research support matters.
- Liaison with internal and external clients for IHBI venue bookings.
- Induction and building tours for IHBI researchers and visitors.
- Assisting with responses to requests for information and documentation; and assisting with preparation of submissions, correspondence and reports.
- Providing secretarial assistance to designated IHBI working parties including preparation of agenda, minutes and post-meeting action plans.
- Updating relevant information on the Institute’s website in consultation with relevant staff.
- Using the University’s corporate systems (eg. the Student Information System, currently Callista) and Research Master for data reporting.
- Accountable for complying with health and safety policies, procedures, hazard reporting and safe work practices.
- Assist with other tasks within the purview of the Research Services Team, as directed by the Senior Research Services Officer.
SELECTION CRITERIA
Essential
- Completion of an associate diploma with at least two years relevant experience, and/or an equivalent combination of relevant experience and education/training.
- Demonstrated administrative experience and knowledge of administrative processes associated with research management support including the ability to interpret policies and procedures to provide clear and consistent advice to clients.
- Demonstrated organisational ability, including the capacity to work independently with general direction, take initiative, prioritise tasks and perform duties with a high degree of accuracy in an environment of competing demands.
- Demonstrated written communication skills including the ability to draft and prepare a range of written documents such as reports and correspondence for a diverse audience.
- Demonstrated advanced verbal communication skills including the ability to communicate effectively, adapting communication and interpersonal strategies to present, liaise, and provide information and advice to a wide range of internal and external clients and researchers.
- Demonstrated proficiency in the use of Microsoft Office software applications such as word-processing, spreadsheets and databases, and experience in Dream Weaver or Contribute.
- Demonstrated ability to coordinate collection of large quantities of diverse information (such as research activities) for reporting purposes.
- Demonstrated ability to provide secretarial services to committees.
- Knowledge of workplace health and safety, and equity and diversity principles to ensure implementation as an employee in day to day tasks.
Desirable
- Previous experience working in a tertiary education environment.
- Demonstrated proficiency in the use of QUT databases (e.g. Research Master, Callista).
Information for Applicants
This position is located in the ‘Positions open only to Australian domestic applicants’ section. This position is only open to Australian or New Zealand citizens or Australian permanent residents.
This position is ongoing and applicants must be Australian or New Zealand citizens or Australian permanent residents at the time of the closing date to be eligible for this position.
Applicants are required to notify the University of any immigration restrictions that may preclude them from fulfilling the terms of any contract of employment offered at QUT.
Smoking is not permitted in QUT buildings, inside QUT vehicles or in any area not designated as a smoking area.
FURTHER INFORMATION: Before submitting an application, applicants should refer to all additional information listed at qut.com (see Jobs at QUT) regarding conditions of employment, applying for positions and information about the University. For further clarification about this position, after reading the selection criteria and duty statement, contact Stacey Chandler on (07) 3138 6045, e-mail: s.chandler@qut.edu.au. If you require further information on conditions of employment contact the Human Resources Department on (07) 3138 4151 or e-mail: alyson.mckay@qut.edu.au.
APPLICATIONS: Applications and envelopes should quote 28202. Applicants are encouraged to systematically address the selection criteria and include a copy of academic qualifications and experience plus the names and contact details of three professional referees. Applicants should
attach the application
cover sheet to
their application.
WHERE TO SEND YOUR APPLICATION:
Please submit your application via ONE of the methods below.
E-mail: jobapplications@qut.edu.au
Fax: (07) 3138 4188
Closing date for this position is 2 June 2008.
After the closing date, you can check the status of
the recruitment process. QUT is an equal opportunity employer and employer
of choice for women.
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