Managers are required to give staff varying periods of notice (see relevant Employment Agreements).
Managers should be aware of the implications of clauses in the Agreement, relating to notice periods and severance entitlements, particularly for fixed-term staff.
Giving Notice
- A supervisor’s intention not to extend a contract must be communicated to staff in writing. This written notice must include an exact date of end of contract.
- A copy of the written notice is to be sent to Human Resources as soon as possible.
- Upon receipt of a copy of the written notice, Human Resources will formally acknowledge the notice and commence finalising remuneration arrangements.
A template has been created for supervisors to assist with giving staff notice.
Human Resources should be advised immediately of an end of contract to ensure that all salary, leave credits and other entitlements are attended to.
This usually occurs either by the cease date or the pay following the cease date.
Return of University Property
It is the responsibility of the Head of School/Department of any staff member who is leaving the employ of the University to ensure that University property is returned prior to the cessation date.
Checklist
A checklist to be used by Heads of School/Department and staff to assist with administrative and procedural matters pertaining to leaving the University.