An exciting and diverse administration position is now available within the School of Nursing for an energetic person who has excellent financial and organisational skills.
| Position Title: | Administrative Assistant (Finance and Operations) |
| Vacancy Reference No: | 28474 |
| Closing Date: | 28 November 2008 |
| Department / Division: | School of Nursing |
| Campus: | Kelvin Grove |
| Classification/Salary Range: | $43 924 to $46 212 pa (HEW4) |
| Plus Superannuation: | 17% employer contribution |
| Status: | Fixed-term for two years |
| Contact Name and Title: | Annette McPherson, School Administration Officer |
| HR Contact and Title: | Emma Campbell, HR Advisor |
OUR PURPOSE
The Administration Officer (Finance and Operations) will provide financial and administrative support to the School Administration Officer and the School Finance Officer.
YOUR OPPORTUNITY
This is your opportunity to join a proactive and dynamic professional administrative team by assisting senior staff in efficiently managing the School’s financial and physical resources.
YOUR KEY RESPONSIBILITIES
Financial Support:
- Assist both the School Finance Officer and the School Administrative Officer with the appointment/employment of sessional academic staff.
- Provide purchasing support to the School by assisting the School Finance Officer in the processing purchase and procurement requests via the University’s financial systems and maintaining files of relevant financial documentation.
- Operational/Resource Administration Support:
- Maintain stationery stock accessible to all staff. Prepare all stationery orders and ensure that sufficient stationery supplies are available to staff. Liaise with the School Finance Officer re payments for suppliers.
- Assist the School Administration Officer in preparing facilities and arranging for the induction/introductions of visiting academic/researchers to the School.
- Assist the School Administration Officer with any capital works projects for the School and space management (including IT and communication requirements).
Health and Safety Responsibilities:
- Accountable for complying with health and safety policies, procedures, hazard reporting and safe work practices.
YOUR EXPERIENCE AND SKILLS
We are seeking a motivated, organised and pro-active person to work with and contribute to our team.
Qualifications Required
To be assessed via applicant’s resume:
- Education, training and/or relevant work experience equivalent to a Year 12 standard of education with relevant work experience.
Skills and Capabilities Required
You will be assessed on the basis of relevant capability and capacity for the following:
- Demonstrated interpersonal and written communications skills especially in dealing with a diverse range of clients.
- Demonstrated knowledge of finance processes and experience in engaging in finance procedures in a large organisation.
- Demonstrated analytical and problem-solving skills in administration matters relating especially to finance.
- Demonstrated organisational skills with the ability to plan workload, give attention to detail and manage time to achieve goals and meet deadlines under pressure, with minimal supervision.
- Demonstrated high standard of accuracy and proficiency with computer applications, including the Microsoft Office (including using Excel) and Oracle Financials.
HOW TO APPLY
Please provide:
- Application Cover Sheet (doc, 60kb or pdf, 17kb)
- A statement in no more than two (2) pages including examples outlining your suitability for the role referring to key points under “Skills and Capabilities Required”, which directly relate to “Your Key Responsibilities”.
- Your current resume – including the names and contact details of referees.
Forward your application to jobapplications@qut.edu.au quoting vacancy ref no. 28474 by 28 November 2008.
Prior to submitting your application please review information regarding immigration requirements, workplace health and safety, equal employment opportunity, non-smoking policy and relocation available at
http://www.hrd.qut.edu.au/jobs/information.jsp.
After the closing date, you can check the status of the recruitment process. QUT is an equal opportunity employer and employer of choice for women.